Information for Teachers (Durham)

Format

Athletes will have the opportunity to compete in a 600 meter street race OR a throwing and jumping field event.

The street race will start at the [TBC]. The race will consist of 6 heats of 8-9 young people at a time that will run the 600m distance to the Finish Linen the 1900’s Town. There will be 6 finalists in each age and gender category for the race.

On the show ground the Field Event will be located; the combined Throwing and Jumping Field Event activity will be contested in the respective age and gender group which all ‘field-eventers’ participate in. Field events will be a straight final with an individual winner awarded for each separate field event within the carousel.

Secure School Zone; all young athletes, along with nominated school helpers / volunteers will be located in the secure zone. Access to the zone will be managed by School Sport Partnership staff with access given only to those that are wearing Dash competitor t-shirts and or Dash Wristbands.

Once children have finished their Street Race or Field Event activity there will be fun activities and demonstrations in the School Zone  for them to participate in should they wish to do so.

There will also be opportunity for young athletes to cheer on the track runners from the School Zone and with permissions of their School Teacher/Representative along with an adult escort will have access to athletes viewing gallery at the finish line in the 1900’s Town.

Children need to arrive at the event wearing their T-shirt with their race number attached. If possible, please pin/stick the race number below the Durham Dash Logo towards the bottom of the T-shirt. (We realise this might not be possible depending on the size of the child so please use common sense).

Each year group has a different colour T-shirt, this is to help identify them for the race and field events. Do not switch T-shirts between year groups. All t-shirts of the same colour are the same size, we had to do this for cost purposes, so it is a one size fits all policy!

The T-shirt colours are as follows:

Year 3: Red
Year 4: Green
Year 5: Blue
Year 6: Purple

  • PLEASE MAKE SURE THAT TEAMS WEAR THE CORRECT NUMBERS AS INSTRUCTED ON YOUR TEAM SHEET

Car Parking & Accessible Parking

Free Parking is available onsite ‘to all’ in front of the Entrance Building of the Museum. Please observe direction and respect the requests of the Car Park Stewards.

An accessible bus is available and can take any members of your school / family group with access needs into 1900’s Town. If there is anyone in your group with access needs, please contact the Chris Boundy (chris.b@durhamcls-ssp.org) or telephone on 0191 334 7209 / 07825700776 he will be able to advise you.

Free accessible parking is at the lowest level of the car park to the left of the Entrance Building. This area may also be used as a drop-off and collection point for Accessible Mini-buses. Ramps lead from this car park into the Entrance Building and further ramps are situated at the rear of the building providing access to, and exit from the museum site.

Arrival

Access to the Museum will be via the Entrance Building and from 4;10pm.

 On arrival at the Museum’s Entrance Building athletes should meet their nominated teacher/responsible adult(s) who will then walk through to the Museum and on to the registration point which will be clearly sign posted. Individual children do not register at reception.

 Walking Directions: on leaving the Entrance Building all schools and athletes to turn left and walk to the School Zone/Field Event area.

Walking Distance: Museum Entrance to School Registration/Field Event – School Zone 800m

Walking Distance: Museum Entrance to Finish Line on Front Street 1km (1000m)

All Schools and Athletes need to arrive at the Field Event / School Zone by 4.45pm. We cannot wait if anybody is late!!! 

Main Event

At [5:30pm TBC] runners who are competing in the Road Race will be escorted from the School Zone to the start line by the SSP staff.

 Running Races commence at [5:30pm/TBC] prompt. There will be a short warm up for each year group near to the start of the race, within the athletes holding area. 

Children who win their heat will be given a WHITE T-shirt to wear, this is so that they can be identified by staff to ensure they are collected for their Year Group final.

Once the runners have competed in the road race they will be escorted back to re-enter the School Zone.

Field Eventers will be competing on the grass adjacent to the School Zone 

They can then if they wish gain access to their free refreshment pack and also some fun based activities and demonstrations.

Catering

Refreshments, including Hot & Cold drinks , will be available around the course and on the Front Street of 1900’s Town.

Food will be offered to competitors in the School Zone. On completion of road race or field events athletes will be given a snack that will consist of sandwich (Ham or Cheese), Flapjack and water.

Smooth Radio Parent Race

It’s not just kids who are there to have fun! Our commentator Steve Coleman from Smooth Radio’s Breakfast show will be looking for all those keen Mums & Dads for our parent race.

Track Distance – same as the kids!!

Start [TBC]
Finish [TBC]

Medals: Gold, Silver and Bronze for the first three home.
Shoes: running shoes / trainers required
Warning: Run at your own risk

Presentation Ceremony

Every young athlete will receive a participation certificate and for those that finish in the top 3 will be rewarded with a medal by our VIP/Sponsors.

We would encourage all spectators and young athletes to stay until the end for the medal ceremony where there will be the opportunity to take photographs and celebrate with our 2019 Dashers!

We respectfully request that during the presentation ceremony family and friends remain behind the cone and tape section to watch from. This is for health & safety reasons to prevent overcrowding and importantly give the children plenty of space.

Departure

The event will finish at 8:30pm at this point it is the teacher’s/teacher assistant responsibility to ensure the children get home or to their parent(s).

If any child is required to leave before the end of the event this must be done in cooperation and coordination with the school and their delegated school representative.

A collection point for children will be identified at the School Zone for any parents who are just coming to collect children.

No child to leave the area without the prior consent of the School Representative.

 

Additional information

  • Parents will NOT be allowed in the athlete participation areas ie School Zone, Field Event and inside the Race Route at any time unless they are a designated helper displaying accreditation wristband (accreditation passes will be issued to schools prior to event); this is just to keep the event safe and the numbers manageable in the Athlete/Activity Areas.
  • Parents are welcome and encouraged to spectate and will be able to see all events clearly from outside of the barriers along the road race route
    We would encourage all pupils and parents to stay until the presentation ceremony. We do realise however that some parents/relatives may need to leave with their child prior to the end. If this is the case they may collect their child via the designated School Zone Collection point as long as this has been cleared with the teacher/responsible adult.
  • Children are NOT allowed outside of the School Zone at any point during the event. This is to ensure a safe and enjoyable experience for all involved.
    Once children competing in the road race leave the Start Line they will not be returning unless they are in a final.
  • The event will not be cancelled unless we experience severe weather conditions so we would advise depending on how the weather is looking that children bring an anorak/waterproof with them. If it is raining heavily children waiting for the road race can wait inside a Gazebo, this will be decided by the Start Coordinator.
  • There will be a lost children point located within the School Zone.
    If any parents do wish to pick their children up prior to the end of the event they must do so via the parent Collection Point at the School Zone. This point will be stewarded and children will be noted as a leaver by their school representative.

    Document downloads

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